Over 500 volunteers are needed at the Mayor’s Back to School Fair on Friday, August 3 at the Centennial and Automobile Buildings in Fair Park. Below is a list of frequently asked questions about volunteering at the Fair. The 2018 volunteer application form will be available in mid-May.

Frequently Asked Questions

When will volunteers be needed?
Friday, August 3, 2018; 6:00 a.m. to 2:00 p.m.

What types of volunteer opportunities are there?
The following areas are where volunteers are needed: Greeters/Line Control, On-Site Registration, Facility Monitors/Door Monitors, School Supply Distribution, Information Booth & Referral, Refreshment Assistants, Hydration Station Assistants, Volunteer/Exhibitor/Entertainment Hospitality, and Tear Down.

Is there a minimum age requirement?
All volunteers must be at least 16 years at the time of their assignment. Volunteers must agree to a background check required by the MBTSF.

What volunteer shifts are available?
Shift #1 – 6:00 a.m. to 11:00 a.m.; Shift #2 – 10:30 a.m. to 2:30 p.m.; Entire Day – 6:45 a.m. to 2:00 p.m.

How many shifts do I have to work?
Volunteers must be available to work a minimum of one 4 to 5 hour shift.

May individuals and groups sign-up to volunteer together?
Individuals and groups may sign-up to volunteer together. Please note on your application with which individual or group you would like to volunteer. Volunteers wishing to be assigned to work with specific individuals must choose the same shift time and volunteer position.

After I send in my application, when will I receive my volunteer assignment?
Within a week of submitting your application, you will receive a confirmation by email of your shift time and training date. Volunteers will be notified of their position at volunteer training.

Do I need to attend a training session?
All NEW volunteers are required to attend an orientation training session. All RETURNING volunteers may pick-up their assignment, parking pass and t-shirt at designated pick up times before the Fair. These dates and times are TBD.

Can I bring family members or friends with me to my shift?
Family members or friends are not allowed to be with volunteers while they are on duty, unless they are scheduled to work at the same time.

What do volunteers need to wear during their shift?
All volunteers will be given a short sleeved volunteer t-shirt to wear the day of the event. We ask volunteers to wear khakis, casual slacks, jeans, capris or shorts (between mid-thigh and knee) with the volunteer t-shirt. Also, wear athletic or sturdy shoes (both buildings have concrete flooring). No hats will be allowed while volunteering unless your volunteer position is outside.

Will volunteers be provided with food and drink during their shift?
All volunteers will be provided with drinks and snacks during their shift. Volunteers working SHIFT #1 will be provided with breakfast and Volunteers working SHIFT #2 will be provided with lunch. Those Volunteers working ALL DAY will receive breakfast and lunch.

Will volunteers be able to pick up school supplies during shift?
Volunteers will not be able to pick up school supplies during their shift. If you qualify for free school supplies you can go through the process of registering before or after your scheduled shift or have someone else do it for you.

For more information on volunteering, please email volunteers@thereedsprc.com. If you are a group wanting to volunteer together, please let us know in your email inquiry.